Archive for the ‘Operations’ Category

Information is Valuable

Wednesday, September 23rd, 2009

Everyone knows that information is valuable, but how valuable it is and the long term effects are sometimes hard to gauge.

Recently as an example, we had a manager inform us that the owners of the building adjacent to ours wanted to buy our building. Valuable information for us to have. In turn the manager was asked to get the owners names for future reference; we have no intention of selling at the moment. The manager in the process of getting the name, took the owners on a tour of the building with other employees present. The net result was widespread panic that we were closing down the office and they would all be out of a job. This simple task of finding out a name and walk through of a building – sharing information – created fear and panic and cost us hours of productive time.

So as a caution, be aware of the information that you are passing along as a business owner, as well as how that information may be relayed to others. Usually it is best to keep information on a need to know basis unless you have an extended period of time to explain the ramifications of the information.

Payroll Panic

Friday, June 12th, 2009

Payday, the day that everyone looks forward to almost as much as a holiday. Everyone that is except a business owner. There is not one word besides maybe the IRS, that can make your stomach turn, like payroll. When a business has been operating for a few years and things are moving forward, it‘s no big deal. You enter your data into QuickBooks , print out your checks, and away you go. When you are just starting out or the market is slow, like right now, you may have to get creative.

If you’re lucky you have a line a credit to possibly cover an emergency shortage for payroll, but if you don’t, you need a backup plan. The backup plan may be borrowing from your personal savings account, if you are lucky enough to have one, borrowing from friends and family, or possibly using one of those courtesy checks that come with your credit card. Now, no one likes to borrow money but there is no quicker way to discredit a business than missing or being late with payroll.

When deciding what is the best alternative to cover shortages, look at your overall situation. Is it a cash flow issue, where the timing is off and the check you need is just a few days away, or is it an overall income problem, where no money is coming in and none is on the horizon? Depending on how quick you can pay the money back, will influence what is the best source for you to use.
So figure put a plan on how you will cover emergency payroll shortages, tuck it away in the back of your head, I guarantee one day you will need it.